~ By Robert Norton
For any organisation or individual that needs to manage and control related projects (portfolio of projects), Managing Successful Programmes (MSP) programme management is a management tool for bringing together people, activities and information to achieve the end goal.
MSP programme management was developed by the Office of Government Commerce (OGC), an independent Office of the UK Treasury, and supported by a full range of commercial partners. It was first released in 1999, and in 2007 a third version was released to reflect the evolving knowledge of programme management. MSP programme management is the UK Government Best Practice standard for effective programme management, and is a globally recognised qualification.
A programme is made up of a number of projects identified by an organisation that will deliver a defined objective, or set of objectives, for the organisation. A programme can only succeed if the projects within the programme are completed, therefore, without programme management, the projects would be uncoordinated and not integrated into a final goal.
Programme management is becoming an increasingly important aspect of managing changes within business - whether it internal, such as increasing the range of products, or external, such as implementing new government policy. Programme management is a structured way of handling change proactively and provides a framework for handling complexity and risk.
MSP defines programme management as,
the action of carrying out the co-ordinated organisation, direction, and implementation of a dossier of projects and transformational activities (i.e. the programme) to achieve outcomes and realise benefits of strategic importance to the business.
MSP programme management is designed for any organisation or individual that needs a controlled approach to managing programmes, and is intended for senior managers, project managers, programme office staff, and project and programme management consultants.
Working with MSP programme management will have a benefit for the whole workforce. MSP has a standard and consistent approach to programme management. It provides a framework for practitioners to direct the change process while ensuring the focus is maintained on the business objectives. MSP practitioners will be able to define the programme and state how the organisation will be different after the change has been implemented. They will manage a business case for the programme and plan the work so it will have the desired end result. MSP practitioners will organise the workforce to ensure everyone knows their responsibilities and ensure lines of communication are kept open. Any issues that arise during the programme will be resolved and quality will be maintained by auditing, which will ensure standards are being kept. They will identify and manage risks, and keep up to date information of the programme. Resources are used efficiently through project prioritisation, and timescales and budgets are effectively controlled. Lastly they will close the programme and ensure the final goal has been achieved.
MSP programme management is designed to reduce bureaucracy by focusing on what is necessary; avoiding duplication, and delivering effective control over the programme.
MSP programme management gives added value to any organisation that needs to manage and control a number of projects, by providing a framework for practitioners to work with that has been underpinned by current research.
Robert Norton wrote the article 'Understanding MSP Programme Management' and recommends you visit the International Institute for Learning for more information on Microsoft training courses.