~ By Duncan Haughey
A project manager is a person who has the overall responsibility for the successful initiation, planning, design, execution, monitoring, controlling and closure of a project. Construction, petrochemical, architecture, information technology and many different industries that produce products and services use this job title.
The project manager must have a combination of skills including an ability to ask penetrating questions, detect unstated assumptions and resolve conflicts, as well as more general management skills.
Key among a project manager's duties is the recognition that risk directly impacts the likelihood of success and that this risk must be both formally and informally measured throughout the lifetime of a project.
Risks arise from uncertainty, and the successful project manager is the one who focuses on this as their primary concern. Most of the issues that impact a project result in one way or another from risk. A good project manager can lessen risk significantly, often by adhering to a policy of open communication, ensuring every significant participant has an opportunity to express opinions and concerns.
A project manager is a person who is responsible for making decisions, both large and small. The project manager should make sure they control risk and minimise uncertainty. Every decision the project manager makes must directly benefit their project.
Project managers use project management software, such as Microsoft Project, to organise their tasks and workforce. These software packages allow project managers to produce reports and charts in a few minutes, compared with the several hours it can take if they do it by hand.
The role of the project manager encompasses many activities including:
Finally, senior management must give a project manager support and authority if he or she is going to be successful.
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I don't believe experience and technical skills alone will be sufficient here. A manager should also be a leader. An individual who can work well with others and willing to listen to the views of the project team and incorporate their ideas to the implementation of the project to achieve the set objectives. Being a PM requires one to build synergy within all department and aspects of a project and maintain sufficient flow of information.There is obviously a lot more to do, but it all begins with consultative strategic planning where all parties are involved in developing the strategy.
Keeping a project management team running smoothly can be a challenge, especially when budgets are lean and expectations are high.
Planning a project requires putting a series of tasks in order and determining dependencies between them. In practice it's never so straightforward.
Conflicts on project teams are a fact of life! Only on rare occasions do conflicts not arise. As project manager you must manage these conflicts.
Ideally our project management methodology in a box process works perfectly for everyone. But clients come in all types and sizes and one size doesn't fit all.
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