Project Smart ~ Exploring trends and developments in project management today

Calendar icon
Adobe PDF icon

Ten Key Project Issues to Avoid - Part 3

~ By Brad Egeland

Hand holding a key with success written on the fob

In Part 2 of this three part series on my list - from experience of ten key project issues to be avoided - I covered items five through seven. (These are in no particular order of importance…all can have significantly adverse impacts on project success.) The list of seven covered so far is as follows:

  1. Poorly defined project goals
  2. A project team that is not cohesive
  3. Uncooperative managers whose resources are assigned to your team
  4. Missed deadlines and final-project deployment dates
  5. Managing departments does not = managing projects
  6. $$ overruns from unrealistic budget expectations
  7. Scope changes from senior management

Let's conclude this series by discussing items eight through ten on my list:

#8: Poor Communication With Senior Management During the Engagement

How do you handle the problem of poor communication with your senior management members? Even when you make the effort to keep the lines of communication open, management may simply fail to keep you up to date on priorities.

While you cannot force top management personnel to improve their communication skills, you can always do your best to present status reports, ask for continuing definitions, and convey information to the top - even if your only avenue is the interoffice memo. If you can't even get an executive to take time for a brief meeting, chances are your communication link will suffer. You may find that management does not respond to your requests or suggestions, fails to confirm project goals, and offers little support; but when the project is completed, you are told, "this is not what we wanted."

In most cases, management wants to support you and will try to maintain morale. Therefore, even though the problems seem formidable, if you make an effort to communicate, they can usually be resolved -- even if you have to train top management in the development of communication skills!

#9: Managing the Schedule Is Proving a Difficult Task.

Coordinating the many ongoing efforts of your team members and successfully completing many different phases within the same limited period may be a struggle. If so, examine the method you are using to develop and control your schedule. You may have to invest more time in developing a detailed network diagram and showing team members how to use it as a control document. Most instances of scheduling control problems are created by a lack of preparation in creating the schedule itself. Your only solution may be to revise your methods of project schedule management. You may have initially developed a schedule that is broken down in such a way that makes it difficult to follow or manage. Revisit and revise as needed.

#10: You Have No Time for the Real PM Oversight

You may find yourself committed so heavily to tasks and supervisory duties (as well as your ongoing departmental responsibilities) that you don't have time to monitor schedules and budgets.

No matter how busy you are, don't overlook the critical importance of overseeing your team. Project management involves several roles - trainer, supervisor, leader, and communicator. But your most important task is to control the project network. You are the organiser, the driving force who ensures that the project succeeds in every respect. Overseeing should be your highest priority. Therefore, don't become so involved in other pressures that you overlook this important fact.

Summary

Of course, these aren't all the issues that can hit our projects, but they are ten of what I consider to be the most common ones we will see on an ongoing basis. Issues like the last one can be avoided altogether if your project team is effective enough to handle full delegation, leaving you to the critical and extremely time-consuming task of just plain managing the project.

What do you find to be your key project issues or common problems that can get in the way of overall success? Do you agree with my list or have others to add? Please feel free to comment and offer your thoughts and suggestions.


Comments (1)

Topic: Ten Key Project Issues to Avoid - Part 3
5/5 (1)
Gravatar
Full StarFull StarFull StarFull StarFull Star
17th January 2015 12:49pm
Stacy Wienke (Chesapeake VA) says...
How much would it take to hire you to train my PM? HAHA I am reading these articles with so many "AHA" moments! As the CEO of a building contracting business, I rely on my PM to insure the jobs are going smoothly. I have been harping on all of the points you have explained in your articles for months to no avail. I feel vindicated that I have been expecting (but not getting) the correct things out of my PM. (Are there any articles by you that help the CEO know what to expect from PMs, etc??) I will be using your articles to try to change this and all future PMs. Awesome - Awesome - Awesome work!

Add a comment



(never displayed)



 
1500
Is it true or false that green is a number?
Notify me of new comments via email.
Remember my form inputs on this computer.

My Story: Working Smarter; Not Harder

Woman thinking with a light bulb drawn on a blackboard

When you realise that you have the power to change your beliefs and remove a limiting factor that has been constraining you, you have an AHA! moment.

Project Planning a Step by Step Guide

Businessman finding the solution to a maze

The key to a successful project is in the planning. Creating a project plan is the first thing you should do when undertaking any kind of project.

How to Get the Most From Your Project Team

Project team in a huddle

Project management is people management. Here's our reminder of how to make sure you get the most from your project team.

72 Project Management Tips

Hand holding a key with success written on the fob

Here are 72 project management tips designed to help you lead your projects with skill, authority and grace.

PROJECT SMART is the project management resource that helps managers at all levels improve their performance. We provide an important knowledge base for those involved in managing projects of all kinds. With weekly exclusive updates, we keep you in touch with the latest project management thinking.

WE ARE CONNECTED ~ Follow us on social media to get regular updates and opinion on what's happening in the world of project management.


Latest Comments

Samara Grantham commented on…
12 Tips for Being a Good Manager
- Thu 1 December 2:46pm

Adolfina commented on…
Introduction to Project Management
- Mon 21 November 9:52am

Edward Brown commented on…
Project Status Reports Everyone Can Understand
- Wed 16 November 3:38pm

Latest tweets

General Project Management • Re: Project Resource Challenges https://t.co/P5EYYQRLNE #projectsmart #pmot about 8 hours ago

General Project Management • Re: Prioritising Change Requests https://t.co/H7HUyTPAfs #projectsmart #pmot about 8 hours ago

Business Book Reviews • Re: Project Management Booklist https://t.co/uZ1kSXN7OR #projectsmart #pmot about 20 hours ago