Project Smart ~ Exploring trends and developments in project management today

Calendar iconNot recorded
Adobe PDF icon

Step-by-Step Beginners Guide to Project Management

~ By Lee Iwan

Spiral bound document

In my experience, projects must; actively involve all the group members, have excellent communication and access to project information, have a shared desired outcome, have specific dates for completion of tasks, and have all the required tools (when needed) in order to finish.

If there is no enthusiasm in the group, your project is dead or doomed to be incredibly dull and tedious.

It's all about very simple questions; what, where, who, how, when, how much, and fixing specific dates and commitments from the group members. The key to success is the leadership and maintaining the level of enthusiasm of the group members, mixed with the correct resources and tools available on time, and a shared sense of urgency in order to bring the project to completion.

Here is a simple outline that may help in organising the project and the participants:

  1. Determine the objective and specific desired outcome. Write it down.
  2. Identify and organise the people who might be interested or are required in order to bring the project to completion. Ask them to participate, and comment on their level of enthusiasm or belief that the project can or will be successful.
  3. Identify a project leader and co-ordinator, this should be accepted by all involved in the project. No consensus, keep trying.
  4. Begin "brainstorming" and create scenarios on how to achieve the desired outcome (this may have be broken down into sub-tasks). Make a date when all this creative thinking will be finished and a written draft can be printed and shared.
  5. Identify factors that influence or limit the project that are beyond your control (global economic forces, natural disasters, competition, etc.) and factors that are in your control (capital invested, personnel, prices, etc.). Identify the risks or warning flags that might surface. Write this down.
  6. Determine and identify the tools (capital, equipment, machinery), the people (administration, sales, suppliers, customers), and the time required to complete the objectives. Write this down.
  7. Organise the people involved in the project. Review the proposed project, the factors of influence, the tools, people and time. Determine the best path, tools, time frame, and write it down.
  8. Organise the tasks and sub-tasks in chronological order. Write it down.
  9. Ask each participant if they are committed to participating in the project, completing their tasks on time and reaching the final outcome. If there is no commitment, find out why and resolve.
  10. Develop a list of initial actions and outcomes that must be started and completed. Identify the responsible parties and dates. Write it down.
  11. Request specific (realistic) dates for the completion of tasks, sub-tasks and objectives. Write it down.
  12. The leader must follow-up on all dates and compromises. Make this information public to all others involved in the project. Communicate all deliveries of sub-tasks, or lack of delivery with the group.
  13. Make certain that the group knows the status of the project at all times, everyone should either be waiting for information or the outcome of an ongoing activity, or actively working on obtaining information or finalising an activity.
  14. If a group member is unable or unwilling to finish tasks on time, discover why and take immediate action to support or replace the member.
  15. For any major problems or setbacks, get the group together to work out new scenarios and dates of completion.
  16. Celebrate the big milestones and victories.

Lee Iwan is an accomplished bilingual, bi-cultural executive with broad based domestic and extensive international experience in business discovery and development; sales, marketing and operations. Results oriented decisive leader, new market identification, strategic thinking and pragmatic problem solving. Lee's blog can be found at Lee Iwan Accumulated Experience


Advertisement


Comments (1)

Topic: Step-by-Step Beginners Guide to Project Management
5/5 (1)
Gravatar
Full StarFull StarFull StarFull StarFull Star
13th November 2015 6:45am
KenGuy (Romford) says...
I am new to formal project management, but I manage like most people all sorts of projects big and small quite regularly. I am currently embarking on a major project involving many elements with short, medium and extended long-term objectives and outcomes.

To keep me focused and motivated I needed some indication of the best practices, tools and methods employed professionally because so much is hinging on the success of these projects.

This article has perfectly and concisely laid out the most basic foundational principles involved in starting maintaining and completing a successful project. It's given me a baseline checklist to guide and point me in the right direction. In short, very useful and encouraging.

Add a comment



(never displayed)



 
2000
How many letters are in the word page?
Notify me of new comments via email.
Remember my form inputs on this computer.

Extreme Project Management

The running back dives for the first down with the defender on his back

Three war room strategies to try when you need to bring life back to a dead project, or save an engagement that is on the brink of disaster.

The 8-Step Guide to Creating a Quality Project Schedule

Businessman with a Gantt chart

This article looks at a simple, practical approach to creating project schedules. After reading this article, you will have a sound approach to creating schedules that you can use for future projects.

Break Your PMP Studies Into Small Pieces

A mature student concentrating on her studies

Taking the PMP exam is one of the biggest steps you'll take in your career as a Project Manager. With careful planning you can pass with a minimum of stress.

Top 10 Steps to Successful Goals

Businessman sprinter winning a track race

Help avoid the great 'Rinse and Repeat Trap' by following these 10 steps to setting successful goals. You may have to work for it, however!

PROJECT SMART is the project management resource that helps managers at all levels improve their performance. We provide an important knowledge base for those involved in managing projects of all kinds. With weekly exclusive updates, we keep you in touch with the latest project management thinking.

WE ARE CONNECTED ~ Follow us on social media to get regular updates and opinion on what's happening in the world of project management.


Latest Comments

Pani Tararo commented on…
SMART Goals
- Sat 22 April 12:58am

Cheryl commented on…
The Role of the Project Manager
- Thu 20 April 2:36pm

Dr. Nishikant Bohra commented on…
Who is the Project Manager?
- Thu 20 April 8:00am

Latest tweets

General Project Management • Advice needed https://t.co/U13hM1ZzWn #projectsmart #pmot about 21 hours ago

General Project Management • Earned Value Management https://t.co/nPmCyMEAl0 #projectsmart #pmot about 6 days ago

General Project Management • Techniques and Methods for Managing Project Portfolio https://t.co/yhvLP4cTUJ #projectsmart #pmot about 9 days ago