Project Smart ~ Exploring trends and developments in project management today

Calendar iconNot recorded
Adobe PDF icon

Step-by-Step Beginners Guide to Project Management

~ By Lee Iwan

Spiral bound document

In my experience, projects must; actively involve all the group members, have excellent communication and access to project information, have a shared desired outcome, have specific dates for completion of tasks, and have all the required tools (when needed) in order to finish.

If there is no enthusiasm in the group, your project is dead or doomed to be incredibly dull and tedious.

It's all about very simple questions; what, where, who, how, when, how much, and fixing specific dates and commitments from the group members. The key to success is the leadership and maintaining the level of enthusiasm of the group members, mixed with the correct resources and tools available on time, and a shared sense of urgency in order to bring the project to completion.

Here is a simple outline that may help in organising the project and the participants:

  1. Determine the objective and specific desired outcome. Write it down.
  2. Identify and organise the people who might be interested or are required in order to bring the project to completion. Ask them to participate, and comment on their level of enthusiasm or belief that the project can or will be successful.
  3. Identify a project leader and co-ordinator, this should be accepted by all involved in the project. No consensus, keep trying.
  4. Begin "brainstorming" and create scenarios on how to achieve the desired outcome (this may have be broken down into sub-tasks). Make a date when all this creative thinking will be finished and a written draft can be printed and shared.
  5. Identify factors that influence or limit the project that are beyond your control (global economic forces, natural disasters, competition, etc.) and factors that are in your control (capital invested, personnel, prices, etc.). Identify the risks or warning flags that might surface. Write this down.
  6. Determine and identify the tools (capital, equipment, machinery), the people (administration, sales, suppliers, customers), and the time required to complete the objectives. Write this down.
  7. Organise the people involved in the project. Review the proposed project, the factors of influence, the tools, people and time. Determine the best path, tools, time frame, and write it down.
  8. Organise the tasks and sub-tasks in chronological order. Write it down.
  9. Ask each participant if they are committed to participating in the project, completing their tasks on time and reaching the final outcome. If there is no commitment, find out why and resolve.
  10. Develop a list of initial actions and outcomes that must be started and completed. Identify the responsible parties and dates. Write it down.
  11. Request specific (realistic) dates for the completion of tasks, sub-tasks and objectives. Write it down.
  12. The leader must follow-up on all dates and compromises. Make this information public to all others involved in the project. Communicate all deliveries of sub-tasks, or lack of delivery with the group.
  13. Make certain that the group knows the status of the project at all times, everyone should either be waiting for information or the outcome of an ongoing activity, or actively working on obtaining information or finalising an activity.
  14. If a group member is unable or unwilling to finish tasks on time, discover why and take immediate action to support or replace the member.
  15. For any major problems or setbacks, get the group together to work out new scenarios and dates of completion.
  16. Celebrate the big milestones and victories.

Lee Iwan is an accomplished bilingual, bi-cultural executive with broad based domestic and extensive international experience in business discovery and development; sales, marketing and operations. Results oriented decisive leader, new market identification, strategic thinking and pragmatic problem solving. Lee's blog can be found at Lee Iwan Accumulated Experience


Comments (1)

Topic: Step-by-Step Beginners Guide to Project Management
5/5 (1)
Gravatar
Full StarFull StarFull StarFull StarFull Star
13th November 2015 6:45am
KenGuy (Romford) says...
I am new to formal project management, but I manage like most people all sorts of projects big and small quite regularly. I am currently embarking on a major project involving many elements with short, medium and extended long-term objectives and outcomes.

To keep me focused and motivated I needed some indication of the best practices, tools and methods employed professionally because so much is hinging on the success of these projects.

This article has perfectly and concisely laid out the most basic foundational principles involved in starting maintaining and completing a successful project. It's given me a baseline checklist to guide and point me in the right direction. In short, very useful and encouraging.

Add a comment



(never displayed)



 
2000
Enter the fifth letter of the word snooker.
Notify me of new comments via email.
Remember my form inputs on this computer.

My Story: Working Smarter; Not Harder

Woman thinking with a light bulb drawn on a blackboard

When you realise that you have the power to change your beliefs and remove a limiting factor that has been constraining you, you have an AHA! moment.

Managing The Project Time

Man pointing at an alarm clock

Project managers should know the iron triangle of project management, sometimes called the triple constraints of project management, because all projects are constrained by these elements.

Building Your Project Team

Friendly successful project team of young executives

How should you set about choosing people for your project and forming them into a well functioning project team?

72 Project Management Tips

Hand holding a key with success written on the fob

Here are 72 project management tips designed to help you lead your projects with skill, authority and grace.

PROJECT SMART is the project management resource that helps managers at all levels improve their performance. We provide an important knowledge base for those involved in managing projects of all kinds. With weekly exclusive updates, we keep you in touch with the latest project management thinking.

WE ARE CONNECTED ~ Follow us on social media to get regular updates and opinion on what's happening in the world of project management.


Latest Comments

Megan Wale commented on…
Six Time Management Tips for Project Managers - Infographic
- Fri 17 November 11:03am

Jo commented on…
How to Report Status on a Project
- Mon 6 November 12:54pm

Duncan Haughey commented on…
Project Management Checklists
- Mon 30 October 4:59pm

Latest tweets

General Project Management • Re: Project management software for personal use? https://t.co/Y1cMtVnxax #projectsmart #pmot about 7 hours ago

General Project Management • Project management software for personal use? https://t.co/G1cG9ZcUZE #projectsmart #pmot about 7 hours ago

General Project Management • Re: Online PM Tools https://t.co/xACuaSLaDo #projectsmart #pmot about 23 hours ago