Project Smart ~ Exploring trends and developments in project management today

Calendar iconNot recorded
Adobe PDF icon

Progress Reporting

~ By Duncan Haughey

Green arrows reading progress

Progress reporting is an essential activity of project management. The project manager issues regular reports on progress against budget, schedule and scope. Include these people on your circulation list:

  • Project Sponsor
  • Budget Holder
  • Senior Users
  • Team Members

Keep the report brief and sum up the key points in your project. I recommend this simple format on a maximum of two pages:

  1. Report Date
  2. Overall Status
  3. Project Summary
  4. Key Issues
  5. Identified Risks
  6. Tasks and Next Steps
  7. Decisions Needed
  8. Key Future Dates
  9. Budgeted Cost
  10. Spend to Date

Anyone reading the report must be made aware of progress and know when their help is needed to keep the project on track.

Keeping people updated ensures they remain involved and committed. Regular communication is essential to the well-being of any project. Common failings in this area are:

  • Poor communication channels
  • Lack of honest communication
  • Unwillingness to communicate bad news
  • Not asking for help if it's needed

Regular progress reporting creates a valuable written record of a projects' life. Later you can look back and decide how to improve the running of future projects.

Enjoyed this article? Now read 21 Ways to Excel at Project Management


Be the first to comment on this article.

Add a comment

(never displayed)

Enter the fifth word of this sentence.
Notify me of new comments via email.
Remember my form inputs on this computer.

10 Golden Rules for New Project Managers

Head filled with words, plan, think, strategy

Today dozens of new project managers will start their first project, a daunting prospect. Here are my tips for surviving life as a project manager.

Developing the Project Plan

Project planning document being annotated

It is completely possible to run a project without a project plan or timeline; it's just not very smart.

Resourcing Project Managers

Project manager jobs advert in a newspaper

Ironically, although resourcing production team members is a significant part of a Project Manager's role, very little focus is placed on resourcing the Project Managers themselves.

Estimating Project Costs

Money and a calculator

Tips and advice for estimating project costs, including three point estimating and Monte Carlo Simulation in MS Excel.

PROJECT SMART is the project management resource that helps managers at all levels improve their performance. We provide an important knowledge base for those involved in managing projects of all kinds. With weekly exclusive updates, we keep you in touch with the latest project management thinking.

WE ARE CONNECTED ~ Follow us on social media to get regular updates and opinion on what's happening in the world of project management.

Latest Comments

Alick Nyangulu commented on…
The Role of the Project Manager
- Thu 20 October 8:14pm

Duncan commented on…
Project Planning a Step by Step Guide
- Thu 20 October 5:04pm

Karim commented on…
Project Planning a Step by Step Guide
- Thu 20 October 12:48pm

Latest tweets

General Project Management • Re: What is a main priority when looking for PM Software? #pm #projectsmart about 1 day ago

General Project Management • Re: Project Managment Software #pm #projectsmart about 1 day ago

General Project Management • Re: Best/cheapest online PRINCE2 Foundation course with exam included #pm #projectsmart about 1 day ago