Project Smart ~ Exploring trends and developments in project management today

Calendar iconNot recorded
Adobe PDF icon

Progress Reporting

~ By Duncan Haughey

Green arrows reading progress

Progress reporting is an essential activity of project management. The project manager issues regular reports on progress against budget, schedule and scope. Include these people on your circulation list:

  • Project Sponsor
  • Budget Holder
  • Senior Users
  • Team Members

Keep the report brief and sum up the key points in your project. I recommend this simple format on a maximum of two pages:

  1. Report Date
  2. Overall Status
  3. Project Summary
  4. Key Issues
  5. Identified Risks
  6. Tasks and Next Steps
  7. Decisions Needed
  8. Key Future Dates
  9. Budgeted Cost
  10. Spend to Date

Anyone reading the report must be made aware of progress and know when their help is needed to keep the project on track.

Keeping people updated ensures they remain involved and committed. Regular communication is essential to the well-being of any project. Common failings in this area are:

  • Poor communication channels
  • Lack of honest communication
  • Unwillingness to communicate bad news
  • Not asking for help if it's needed

Regular progress reporting creates a valuable written record of a projects' life. Later you can look back and decide how to improve the running of future projects.


Enjoyed this article? Now read 21 Ways to Excel at Project Management


Comments

Be the first to comment on this article.

Add a comment



(never displayed)



 
2000
What is the sixth month of the year?
Notify me of new comments via email.
Remember my form inputs on this computer.

Project Management Maturity Model

Five maturity levels concept

The concept of a project management maturity model has evolved considerably from the software industry. Where does your organisation sit on the maturity model?

Project Management Checklists

Checklist

Checklists are underused in the planning and managing of projects. Here is a high level twelve-point checklist for use during project planning.

Helping Project Teams Succeed

Business team brainstorming using coloured labels on a table in an office

Project teams will be successful when the right environmental conditions exist; sadly this is not always the case.

Learning from Project Failures

Success and failure directional signs

Some of the most important lessons we learn come from failures. Kenneth Darter explains a simple four step process to make sure the same failures aren't repeated.

PROJECT SMART is the project management resource that helps managers at all levels improve their performance. We provide an important knowledge base for those involved in managing projects of all kinds. With weekly exclusive updates, we keep you in touch with the latest project management thinking.

WE ARE CONNECTED ~ Follow us on social media to get regular updates and opinion on what's happening in the world of project management.


Latest Comments

Jo Day commented on…
The Role of the Project Manager
- Tue 16 October 8:19pm

Mohamed Bocsow Koroma commented on…
Understanding the Perspective of Your Team
- Tue 16 October 10:48am

Heather commented on…
The Role of the Project Manager
- Mon 15 October 6:22pm

Latest tweets

General Project Management • Critical Factors for Project Success in Plan-Driven and Agile Methods https://t.co/DOxgvkBIlf about 4 days ago

General Project Management • Re: Which Project Phase is HyperCare? https://t.co/nqDy8fAK7q about 16 days ago

General Project Management • Which Project Phase is HyperCare? https://t.co/VpfYmrTcJS about 16 days ago