Project Smart ~ Exploring trends and developments in project management today

Calendar iconNot recorded
Adobe PDF icon

Progress Reporting

~ By Duncan Haughey

Green arrows reading progress

Progress reporting is an essential activity of project management. The project manager issues regular reports on progress against budget, schedule and scope. Include these people on your circulation list:

  • Project Sponsor
  • Budget Holder
  • Senior Users
  • Team Members

Keep the report brief and sum up the key points in your project. I recommend this simple format on a maximum of two pages:

  1. Report Date
  2. Overall Status
  3. Project Summary
  4. Key Issues
  5. Identified Risks
  6. Tasks and Next Steps
  7. Decisions Needed
  8. Key Future Dates
  9. Budgeted Cost
  10. Spend to Date

Anyone reading the report must be made aware of progress and know when their help is needed to keep the project on track.

Keeping people updated ensures they remain involved and committed. Regular communication is essential to the well-being of any project. Common failings in this area are:

  • Poor communication channels
  • Lack of honest communication
  • Unwillingness to communicate bad news
  • Not asking for help if it's needed

Regular progress reporting creates a valuable written record of a projects' life. Later you can look back and decide how to improve the running of future projects.


Enjoyed this article? Now read 21 Ways to Excel at Project Management


Comments

Be the first to comment on this article.

Add a comment



(never displayed)



 
2000
What is the sum of 1 + 4 + 4?
Notify me of new comments via email.
Remember my form inputs on this computer.

Top Three Causes of Project Failure

Businessman in a black suit holding up a white sign reading failed

The top three causes of project failure, which if addressed will greatly increase the chances of project success.

Four Steps to Project Time Management

Man pointing at an alarm clock

The four steps outlined in this article will help you better define and measure the activities that make up your project timeline.

Better Risk Management With PRINCE2

Red flowchart showing risk element

PRINCE2 has always had a solid, but simple way of dealing with risk. With the latest version a number of excellent ideas and concepts have been introduced.

Project Management Process Groups Explained

Project management process group icons on a curved line

Project management processes consist of five process groups and a control system used to apply knowledge and skills to a project. This article provides a breakdown of what's involved.

PROJECT SMART is the project management resource that helps managers at all levels improve their performance. We provide an important knowledge base for those involved in managing projects of all kinds. With weekly exclusive updates, we keep you in touch with the latest project management thinking.

WE ARE CONNECTED ~ Follow us on social media to get regular updates and opinion on what's happening in the world of project management.


Latest Comments

Tora L. commented on…
The Role of the Project Manager
- Tue 16 April 1:03pm

Quinsey Moyo commented on…
Top 10 Qualities of a Project Manager
- Mon 15 April 4:35pm

Archibald commented on…
Project Management Success with the Top 7 Best Practices
- Mon 15 April 1:09pm

Latest tweets

General Project Management • Re: Writing a CV for a Project Manager role https://t.co/uEzvcwb9tf about 2 days ago

General Project Management • Re: How to Embed a Bespoke International Methodology and Framework https://t.co/N6YenNiQeK about 2 days ago

General Project Management • Writing a CV for a Project Manager role https://t.co/5EvjVLz8ui about 3 days ago