Project Smart ~ Exploring trends and developments in project management today

Calendar iconNot recorded
Adobe PDF icon

Progress Reporting

~ By Duncan Haughey

Green arrows reading progress

Progress reporting is a key activity of project management. The project manager issues regular reports of progress against budget, schedule and scope. Include these people on the circulation list:

  • Project Sponsor
  • Budget Holder
  • Senior Users
  • Team Members

Keep the report brief and sum up the key points in the project. I recommend this simple format on a maximum of two pages:

  1. Report Date
  2. Overall Status
  3. Project Summary
  4. Key Issues
  5. Identified Risks
  6. Tasks and Next Steps
  7. Decisions Needed
  8. Key Future Dates
  9. Budgeted Cost
  10. Spend to Date

Anyone reading the report must be made fully aware of progress and know when their help is needed to keep the project on track.

Keeping people updated ensures they remain involved and committed. Regular communication is essential to the well-being of any project. Common failings in this area are:

  • Poor communication channels
  • Lack of honest communication
  • Unwillingness to communicate bad news
  • Not asking for help when it's needed

Regular progress reporting creates a valuable written record of a projects' life. Later you can look back and decide how to improve the running of future projects.

Enjoyed this article? Now read 21 Ways to Excel at Project Management


Be the first to comment on this article.

Add a comment

(never displayed)

Which is darker: black or white?
Notify me of new comments via email.
Remember my form inputs on this computer.

My Story: Working Smarter; Not Harder

Woman thinking with a light bulb drawn on a blackboard

When you realise that you have the power to change your beliefs and remove a limiting factor that has been constraining you, you have an AHA! moment.

Work Breakdown Structure 101

Hierarchy icons on a white background

Work Breakdown Structure is a tool project managers use to break projects down into manageable pieces. Here's why you need one and how to create your own.

Top 10 Benefits to Earning a Certification

University students in a classroom watching a presentation

Is it worth putting in all of the work? Consider these benefits of earning a certification, and if you see the benefits for your situation, go for it!

10 Steps to Setting SMART Objectives

Measuring tape showing number 10

Setting SMART objectives to guide your team is important for a leader to get right. Badly formulated objectives will steer a team in the wrong direction.

PROJECT SMART is the project management resource that helps managers at all levels improve their performance. We provide an important knowledge base for those involved in managing projects of all kinds. With weekly exclusive updates, we keep you in touch with the latest project management thinking.

WE ARE CONNECTED ~ Follow us on social media to get regular updates on what's happening in the world of project management.

Latest Comments

Subodh Dikonda commented on…
Executing Large Transformation Projects
- Mon 12 October 11:30am

Javier commented on…
What is Benefits Realisation?
- Sun 11 October 10:34pm

Luca Mastrostefano commented on…
How 20 Minutes Each Morning Can Transform Your Day as a Manager
- Sun 11 October 7:58am

Latest tweets

Executing Large Transformation Projects What you need to know. #pm #pmot #projectsmart about 12 hours ago

General Project Management • Project Management Team vs Project Manager #pm #projectsmart about 1 day ago

General Project Management • Re: PRINCE2 Foundation Passed in 2008 #pm #projectsmart about 4 days ago