Project Smart ~ Exploring trends and developments in project management today

Calendar iconNot recorded
Adobe PDF icon

Progress Reporting

~ By Duncan Haughey

Green arrows reading progress

Progress reporting is an essential activity of project management. The project manager issues regular reports on progress against budget, schedule and scope. Include these people on your circulation list:

  • Project Sponsor
  • Budget Holder
  • Senior Users
  • Team Members

Keep the report brief and sum up the key points in your project. I recommend this simple format on a maximum of two pages:

  1. Report Date
  2. Overall Status
  3. Project Summary
  4. Key Issues
  5. Identified Risks
  6. Tasks and Next Steps
  7. Decisions Needed
  8. Key Future Dates
  9. Budgeted Cost
  10. Spend to Date

Anyone reading the report must be made aware of progress and know when their help is needed to keep the project on track.

Keeping people updated ensures they remain involved and committed. Regular communication is essential to the well-being of any project. Common failings in this area are:

  • Poor communication channels
  • Lack of honest communication
  • Unwillingness to communicate bad news
  • Not asking for help if it's needed

Regular progress reporting creates a valuable written record of a projects' life. Later you can look back and decide how to improve the running of future projects.


Enjoyed this article? Now read 21 Ways to Excel at Project Management


Comments

Be the first to comment on this article.

Add a comment



(never displayed)



 
1500
What is the opposite word of weak?
Notify me of new comments via email.
Remember my form inputs on this computer.

The Meat of a Business Case

Abstract word cloud for Business case with related tags and terms

Writing a business case is a crucial component in the business process. This article covers the important components in a business case.

The Mythical 50% Resource

Red blocks with the percent sign on a white background

Most managers of software development projects have had an encounter with a resource who is committed to their project some percentage of the time.

How to Build a High-Performance Project Team

Business people and bar graph going upwards

What makes a winning project team? Why do some teams achieve greatness while others struggle? Let's look at the factors present on winning project teams.

12 Tips for Accurate Project Estimating

Money and a calculator

Using a set of proactive estimating techniques to scope, plan and constrain your project conditions can dramatically improve your estimating practices.

PROJECT SMART is the project management resource that helps managers at all levels improve their performance. We provide an important knowledge base for those involved in managing projects of all kinds. With weekly exclusive updates, we keep you in touch with the latest project management thinking.

WE ARE CONNECTED ~ Follow us on social media to get regular updates and opinion on what's happening in the world of project management.


Latest Comments

Samara Grantham commented on…
12 Tips for Being a Good Manager
- Thu 1 December 2:46pm

Adolfina commented on…
Introduction to Project Management
- Mon 21 November 9:52am

Edward Brown commented on…
Project Status Reports Everyone Can Understand
- Wed 16 November 3:38pm

Latest tweets

General Project Management • Re: Prioritising Change Requests https://t.co/hZ2PBgxtLN #projectsmart #pmot about 6 hours ago

General Project Management • Re: Project Resource Challenges https://t.co/ITT5p6Pnje #projectsmart #pmot about 6 hours ago

General Project Management • Re: Project Resource Challenges https://t.co/P5EYYQRLNE #projectsmart #pmot about 1 day ago