Project Smart ~ Exploring trends and developments in project management today

Calendar iconNot recorded
Adobe PDF icon

An Introduction to Microsoft Project

~ By Duncan Haughey

Microsoft Office logo

Microsoft Project is the world's most popular project management software developed and sold by Microsoft.

The application is designed to assist project managers in developing plans, assigning resources to tasks, tracking progress, managing budgets and analysing workloads.

Microsoft Project creates critical path schedules, although a critical chain third-party add-ons is available from ProChain and Spherical Angle. Schedules can be resource levelled. The chain is visualised in a Gantt chart.

Resource definitions (people, equipment and materials) can be shared between projects using a shared resource pool. Each resource can have its own calendar which defines what days and shifts a resource is available. Resource rates are used to calculate resource assignment costs which are rolled up and summarised the resource level.

Each resource can be assigned to multiple tasks in multiple plans and each task can be assigned multiple resources. Microsoft Project schedules task work based on the resource availability as defined in the resource calendars. All resources can be defined in an enterprise resource pool.

Microsoft Project creates budgets based on assignment work and resource rates. As resources are assigned to tasks and assignment work estimated, Microsoft Project calculates the cost equals the work times the rate. This rolls up to the task level, then to any summary tasks and finally to the project level.

Microsoft Project has been extended with Microsoft Office Project Server and Microsoft Project Web Access. Project server stores Project data in a central database.

Project Web Access allows user to display and update this data over the Internet. Web Access allows authorised users to access a Project Server database across the Internet. Web Access includes timesheets, graphical analysis of resource workloads and administrative tools.

Microsoft recognises different classes of users. These different classes of users can have differing access levels to projects, views and other data.

Custom objects such as calendars, views, tables, filters and fields are stored in an enterprise global database, which is shared by all users.


Comments

Be the first to comment on this article.

Add a comment



(never displayed)



 
2000
What is the sum of 2 + 2 + 4?
Notify me of new comments via email.
Remember my form inputs on this computer.

Top 10 Qualities of an Excellent Manager

The word excellent on a virtual interface with a businessman standing behind it

What are the most important qualities of an excellent manager that allows them to tap into talents and resources in order to support and bring out the best in others.

Taming MS Project

Gantt chart and plan

Microsoft Project can become a huge overhead, even for seasoned project managers. This article contains some tips and tricks that will help you tame the tool.

How to Get the Most From Your Project Team

Project team in a huddle

Project management is people management. Here's our reminder of how to make sure you get the most from your project team.

Undertaking a Successful Project Audit

Audit checklist clipboard with checkboxes marked for related concepts

A project audit provides an opportunity to uncover issues, concerns and challenges encountered during the project lifecycle.

PROJECT SMART is the project management resource that helps managers at all levels improve their performance. We provide an important knowledge base for those involved in managing projects of all kinds. With weekly exclusive updates, we keep you in touch with the latest project management thinking.

WE ARE CONNECTED ~ Follow us on social media to get regular updates and opinion on what's happening in the world of project management.


Latest Comments

Tyler Meinecke commented on…
Better Coaching Using the GROW Model
- Tue 19 May 10:55pm

Allan Villagonalo commented on…
The Simplified Project Management Process
- Tue 19 May 7:46am

David Pius commented on…
How to Do RACI Charting and Analysis: A Practical Guide
- Sun 10 May 2:04pm

Latest tweets

General Project Management • Re: What are the best remote working tips these days? https://t.co/YorXUQi6Jn about 13 hours ago

General Project Management • Re: What are the best remote working tips these days? https://t.co/fRAN8wIyrT about 1 day ago