Project Smart ~ Exploring trends and developments in project management today

Calendar icon
Adobe PDF icon

How Do You Project Confidence Leading Meetings When You're Really Not?

~ By Dana Brownlee

Business people looking at their leader while he explains something on whiteboard

The Problem: Oftentimes we're thrust into situations where we're expected to lead a meeting, and we may lack the confidence we think we should have. Maybe we're not confident because we're new to the organisation, possibly we're not as knowledgeable about the subject matter, or maybe we're not as senior as some of the attendees. There are a whole host of reasons why we may experience feelings ranging from slight intimidation to downright terror!! Don't fret, here are a few simple tips to help you when you need to lead a session with confidence!

Consider these suggestions…

  • Use an ice breaker or other meeting opener that works well with groups. This allows you a few minutes to calm your nerves and establish a strong start with the group.
  • If possible, start the meeting with creative introductions (including a funny fact like each person's first paid job). This shifts the focus from you to the attendees and also creates a bit of levity.
  • Scope out the room at least a day prior. If possible, test out all the AV equipment to be sure everything is working properly.
  • Gather information on the attendees prior to the session. The more information you have the less nervous you will be.
  • Meet with key players prior to the session. These pre-meetings can provide great insight that might impact your agenda or facilitation plan. It also offers an opportunity for you to get to know you audience. It's always less threatening to lead a session if you know the attendees.
  • Make sure you have a written Purpose, Agenda, and Limit posted in the room before the meeting starts so you can easily refer to it once the meeting starts. Having these items posted and easily accessible ensures that you don't get flustered and forget to cover them or miss key points.
  • Prepare! Prepare! Prepare! Review your agenda and facilitation plan with a key ally who can give you honest feedback a few days prior to the session.
  • There's nothing like experience to help soothe your fears. Take a facilitation training class to build your skills.
  • If possible, try to have food at the session. Food improves everyone's mood!

Dana Brownlee is President of Professionalism Matters, Inc. a boutique professional development corporate training firm. Her latest publications are "Are You Running a Meeting or Drowning in Chaos?" and "5 Secrets to Virtually Cut Your Meeting Time in Half!" She can be reached at danapbrownlee@professionalismmatters.com


Comments

Be the first to comment on this article.

Add a comment



(never displayed)



 
1500
Enter the word shark backwards.
Notify me of new comments via email.
Remember my form inputs on this computer.

Building a Business Case for Your Project

Ball of business documents

To get stakeholders or management to approve your project, you will need to build a solid business case. Here are the basic steps for creating a business case.

Project Plans: 10 Essential Elements

Four colourful tags spelling the word plan

A project plan is more than just a Gantt chart, but do you know what you must have in your plan? This article takes you through the ten essential elements.

Better Risk Management With PRINCE2

Red flowchart showing risk element

PRINCE2 has always had a solid, but simple way of dealing with risk. With the latest version a number of excellent ideas and concepts have been introduced.

Effort Estimating: A Primer

Effort time money blue dice representing the ingredients for business

Good estimating is a skill like any other, it can be developed with practice to the point where it may seem like magic to the uninformed.

PROJECT SMART is the project management resource that helps managers at all levels improve their performance. We provide an important knowledge base for those involved in managing projects of all kinds. With weekly exclusive updates, we keep you in touch with the latest project management thinking.

WE ARE CONNECTED ~ Follow us on social media to get regular updates and opinion on what's happening in the world of project management.


Latest Comments

Matthew commented on…
Why Over 90 Percent of All Projects Finish Late
- Wed 28 September 4:16am

Duncan commented on…
10 Rules of Highly Successful Project Management
- Mon 26 September 7:50am

John Corbett commented on…
10 Rules of Highly Successful Project Management
- Mon 19 September 1:36pm

Latest tweets

General Project Management • Categories of Communications? Need Advice. https://t.co/Bk2tEqauQb #pm #projectsmart about 20 hours ago

General Project Management • Best Certification For Me? https://t.co/KZdv5lIiKy #pm #projectsmart about 1 day ago

General Project Management • Re: Course Recommendation! https://t.co/R001FDPE3A #pm #projectsmart about 2 days ago