Project Smart ~ Exploring trends and developments in project management today

Calendar icon
Adobe PDF icon

How Do You Help the Group Reach Consensus When They Simply Don't Agree?

~ By Dana Brownlee

Colourful people on a lined paper background with the word agreement

The Problem: Do you ever feel that you're herding a group of feisty cats instead of leading a meeting because your team members simply can't agree? Well, take comfort in knowing that this common problem plagues most meeting facilitators at one point or another. Indeed, if your group is disagreeing vehemently (but respectfully), that's a sign of healthy conflict, congratulations, you're likely on your way to some great ideas and solutions! Unfortunately as meeting facilitators, we often need to guide the group towards a consensus decision and oftentimes that just doesn't seem possible. The good news is that reaching a consensus decision does not mean that a two hour session must turn into a two week session, or worse, a real knock down drag out. Let's explore a few tips you can use the next time you're faced with this situation.

Consider these suggestions:

  • Remember first that consensus does NOT mean everyone gets exactly what they want. It does mean that everyone can live with the decision and support it outside the team.
  • Develop a ground rule with the team about how the group will make decisions BEFORE you need to make those decisions. If the group has already reached agreement on the decision process, making those subsequent decisions becomes much easier (and less emotionally charged). For example, if the group has already agreed on the decision criteria and selection process before initiating the discussion of which employee gets the "Employee of the Year" award, this decision suddenly becomes much easier.
  • When you get bogged down in disagreement, separate areas of agreement and disagreement. Clearly identify and document areas of agreement to continue to move the group forward. For areas of disagreement, clarify the range of disagreement. (e.g. Mike, it sounds like you and Beth both agree that the current cycle time of 5 days is too long. It sounds like the area of disagreement is around just how much that should be reduced. Mike proposes 2 days while Beth thinks 1 day is a better target, so we have a difference of opinion of 1 day. Is that correct?)
  • Sometimes we can't agree because we don't have enough information and we're operating based on poorly informed assumptions. Inviting key stakeholders to participate in the discussion (e.g. IT experts, members of the leadership team, HR or Finance subject matter experts, etc.) can often shed light on critical issues and help the group more easily expose the best alternative.
  • If you have a tendency to think the group may be quibbling over trivial differences, consider suggesting that they conduct the remainder of the meeting standing (until a decision is reached). This technique is sometimes used as an "out of the box" method for encouraging brevity and a spirit of compromise.
  • Use a facilitation technique that encourages collaborative decision making (e.g. affinity diagramming, dot voting, etc.) These techniques typically offer each participant a certain number of votes; then participants vote simultaneously and the option(s) receiving the highest numbers of votes overall is typically selected.
  • If you sense that the disagreements may be driven by personality conflicts or other personal reasons, address those issues offline in a more private setting with the individuals involved.

Dana Brownlee is President of Professionalism Matters, Inc. a boutique professional development corporate training firm. Her latest publications are "Are You Running a Meeting or Drowning in Chaos?" and "5 Secrets to Virtually Cut Your Meeting Time in Half!" She can be reached at danapbrownlee@professionalismmatters.com


Comments

Be the first to comment on this article.

Add a comment



(never displayed)



 
2000
Type the numbers for four hundred seventy-two.
Notify me of new comments via email.
Remember my form inputs on this computer.

Extreme Project Management

The running back dives for the first down with the defender on his back

Three war room strategies to try when you need to bring life back to a dead project, or save an engagement that is on the brink of disaster.

Project Planning Essentials

Tablet computer with project manager app and documents with Gantt and financial charts

Planning a project requires putting a series of tasks in order and determining dependencies between them. In practice it's never so straightforward.

Helping Project Teams Succeed

Business team brainstorming using coloured labels on a table in an office

Project teams will be successful when the right environmental conditions exist; sadly this is not always the case.

12 Tips for Accurate Project Estimating

Money and a calculator

Using a set of proactive estimating techniques to scope, plan and constrain your project conditions can dramatically improve your estimating practices.

PROJECT SMART is the project management resource that helps managers at all levels improve their performance. We provide an important knowledge base for those involved in managing projects of all kinds. With weekly exclusive updates, we keep you in touch with the latest project management thinking.

WE ARE CONNECTED ~ Follow us on social media to get regular updates and opinion on what's happening in the world of project management.


Latest Comments

Guy Scudamore commented on…
The 8-Step Guide to Creating a Quality Project Schedule
- Sat 23 November 9:31pm

Thomas Uptimer commented on…
How to Do RACI Charting and Analysis: A Practical Guide
- Fri 22 November 6:39pm

Paul commented on…
5 Tips for Successful Projects
- Thu 21 November 12:37pm

Latest tweets

General Project Management • Looking at getting into project management without a degree https://t.co/ZL47dQ3Cor about 11 days ago

General Project Management • Re: Automatic resource allocation depending on tasks - help! https://t.co/DQHyy8uNcg about 19 days ago

General Project Management • Best PMP Training Online https://t.co/Ey5kCnP1dB about 23 days ago