Project Smart ~ Exploring trends and developments in project management today

Calendar icon
Adobe PDF icon

Four Keys to Project Integration Management

~ By Jessie L Warner

A street sign with the word integration written on it

Integration management is the project management knowledge area that includes processes that are required to ensure that all the projects components are co-ordinated correctly in order to achieve the project goals. To help you better co-ordinate and manage the various elements of the project, may I suggest four keys to integration management:

  • Get Buy-In
  • Create a Plan of Attack
  • Be Willing to Make Tradeoffs
  • Learn From Your Mistakes (And Successes)

Get Buy-In

For integration management to be effective, you need to get buy-in from key stakeholders and team members. Getting buy-in from the get go will ensure that your project receives the support and funding needed for it to be successful.

To get buy-in, start by creating a project charter and a preliminary scope statement. The project charter initiates the project and includes the necessary approvals and sanctions. It gives the project manager authority to act and apply organisational resources to the project. The charter also defines the objectives and participants in a project, with the preliminary delineation of roles and responsibilities.

Along with the project charter, you will need to develop a preliminary scope statement. This is a high level definition of the project scope and defines the reasons for undertaking the initiative, the objectives and constraints of the project, directions concerning the solution, and identifies the main stakeholders. The document further defines the project's product or service, methods for approval, and tactical strategies for the change control process.

With the project charter and preliminary scope statement in hand, you have the ammunition, and most importantly, the authority to guarantee that resources are co-ordinated and scheduled in the manner and time you request.

Create a Plan of Attack

Now that you have a project charter and the objectives of the project have been clearly defined, it is time to create a plan of attack. Start by identifying the activities needed to effectively execute, manage, and monitor the project. Project management software can really help with this step and allows you to plan and monitor the project from anywhere at anytime. The software helps you create the project timeline and tasks, allocate the required resources, and get the day-to-day status updates needed to effectively manage the project.

As you develop your plan, verify that your team is all on the same page. Make sure each team member can login to the project management software and ensure that they all know how to update their task completion status. Performing this simple step will make reporting and monitoring more accurate and timely.

Be Willing to Make Tradeoffs

One of the biggest challenges you will face in executing the project is managing people, their opinions, and the changes they request. For you to be effective, you must be willing to make tradeoffs. Everybody won't get everything they want, but the project should meet the objectives and requirements established in the project charter.

Orchestrate how the team implements the project plan and make sure they complete the work required in the Project Scope Statement. Monitor and control the project work by measuring and balancing the progress of the project. Take corrective or preventative actions as needed to assure that all objectives are being met.

Use the pre-established process for change requests and ensure that all changes go through the proper channels before they become a part of the plan. Evaluate all change requests and approve those changes that will help you meet the project objectives. Only validated and approved changes should be implemented.

Learn From Your Mistakes (And Successes)

Hopefully, before you ever started the project, you clearly defined what it means for the project to be complete. As you finish up, verify that all of the project activities are complete and that the final product or service meets the expectations of the client and/or stakeholders. Obtain a written approval of the project completion.

Once the project has been formally closed, it is now time to learn from your mistakes and successes. Organise a formal review meeting and hold a brainstorming session where you list all of the mistakes made during the project. Now make a list of all the things that went right. How can you learn from this experience? What are the takeaways from project and how can you prepare for these challenges in your next project? This exercise will build team camaraderie and will help you be more effective in your next project.


Advertisement


Comments (1)

Topic: Four Keys to Project Integration Management
5/5 (1)
Gravatar
Full StarFull StarFull StarFull StarFull Star
25th February 2016 12:20am
Acheron says...
Some of the most important lessons we learn come from failures.

Add a comment



(never displayed)



 
2000
Type the numbers for four hundred seventy-two.
Notify me of new comments via email.
Remember my form inputs on this computer.

Extreme Project Management

The running back dives for the first down with the defender on his back

Three war room strategies to try when you need to bring life back to a dead project, or save an engagement that is on the brink of disaster.

Rolling Wave Planning

Blue rolling wave

What is rolling wave planning and how does it affect the critical chain? This article by John Goodpasture provides a detailed explanation.

Building Teamwork

Business colleagues arranging multicoloured labels on a meeting table

Teamwork isn't something that just happens. The project leader needs to put in the time and effort to build the team and help everyone get along. Here's how.

Capturing Those Lessons Learned

Project team reviewing lessons learned

Do you capture your lessons learned? If you do, how effectively do you capture them?

PROJECT SMART is the project management resource that helps managers at all levels improve their performance. We provide an important knowledge base for those involved in managing projects of all kinds. With weekly exclusive updates, we keep you in touch with the latest project management thinking.

WE ARE CONNECTED ~ Follow us on social media to get regular updates and opinion on what's happening in the world of project management.


Latest Comments

Pani Tararo commented on…
SMART Goals
- Sat 22 April 12:58am

Cheryl commented on…
The Role of the Project Manager
- Thu 20 April 2:36pm

Dr. Nishikant Bohra commented on…
Who is the Project Manager?
- Thu 20 April 8:00am

Latest tweets

General Project Management • Advice needed https://t.co/U13hM1ZzWn #projectsmart #pmot about 21 hours ago

General Project Management • Earned Value Management https://t.co/nPmCyMEAl0 #projectsmart #pmot about 6 days ago

General Project Management • Techniques and Methods for Managing Project Portfolio https://t.co/yhvLP4cTUJ #projectsmart #pmot about 9 days ago