Project Smart ~ Exploring trends and developments in project management today

Calendar icon
Adobe PDF icon

5 Best Practices for Effective Project Management - Part 1

~ By Brad Egeland

The word WOW over a grunge background

While leading our projects, we like to make sure we are doing so to the best of our abilities, helping our project team gain responsibility and experience, and keeping our project customer engaged. Sticking to overall project management best practices is what we strive for – or at least should be striving for – on every project.

So as you go through your project engagements, let's consider a few "best practices" litmus tests to perform (if only in your head) to make sure that you are delivering. If you don't do this, in my opinion, it can become too easy to fall into a rut of going through the motions and "just running the project." And by that, I mean doing what you're "supposed to do" but not necessarily doing what the project or customer needs or providing that extra WOW factor that customers like to see…it's what they keep coming back for, right?

There are many things you can do that meet these criteria, and what those things are and how you do them depends on the customer, the project, the industry, etc. However, there are a few best practices that you can consistently inject into your projects to make a difference. Here's my first two:

Formally Kick Off the Project

Make the project kickoff a formal occasion, and make sure all the important people are there. I don't care if it's a $50,000 project or a $50 million project. Do this. The $50k project may kick off over the phone if the budget doesn't allow for a face-to-face gathering, but do it anyway. You aren't limited by technology in this area, so make it nice, and make it formal. It will set a certain expectation for the project, and your customer will appreciate the dog and pony show -- trust me.

Document the Project Well

This is broad, I know. But be thorough and purposeful with your documentation. Create some formal plans that mean something – communication plans on how project discussions will happen, requirements documents putting the project scope in perspective for each stakeholder, and design documents that help developers move forward with coding and testing the solution they are working on. Also, have the customer sign off on these: make them official. Don't go overboard on the $50k project, and – likewise – don't just phone it in on the $50 million project. Let the formality and effort match the budget and visibility/importance of the project. That said, documentation is important, so do it right. Peer review all documentation before giving it to the customer. The worst thing you can do for customer confidence is hand over error-filled documentation and plans. Ouch. I've been there, and it is a very hard hole to dig yourself out of.

This article has started my discussion by covering the first two of my list of five key areas to focus on to ensure you are delivering quality, value and performance on the projects you manage for organisations and for clients. In Part 2, I will continue this discussion by examining three more areas.


Comments

Be the first to comment on this article.

Add a comment



(never displayed)



 
2000
Is it true or false that red is a number?
Notify me of new comments via email.
Remember my form inputs on this computer.

Tracking a Risk

Dial showing three levels of risk management

Risk management is a vital part of project management. Learn four key steps to help you evaluate and mitigate any risks on your project.

Work Breakdown Structure 101

Hierarchy icons on a white background

Work Breakdown Structure is a tool project managers use to break projects down into manageable pieces. Here's why you need one and how to create your own.

Building Your Project Team

Friendly successful project team of young executives

How should you set about choosing people for your project and forming them into a well functioning project team?

10 Steps to Setting SMART Objectives

Measuring tape showing number 10

Setting SMART objectives to guide your team is important for a leader to get right. Badly formulated objectives will steer a team in the wrong direction.

PROJECT SMART is the project management resource that helps managers at all levels improve their performance. We provide an important knowledge base for those involved in managing projects of all kinds. With weekly exclusive updates, we keep you in touch with the latest project management thinking.

WE ARE CONNECTED ~ Follow us on social media to get regular updates and opinion on what's happening in the world of project management.


Latest Comments

Liam commented on…
High Anxiety: Managing Projects With Your Pants Down
- Fri 17 February 9:27pm

Daniela commented on…
Better Coaching Using the GROW Model
- Thu 2 February 3:21pm

Stefan Breisch commented on…
SMART Goals
- Thu 2 February 6:20am

Latest tweets

General Project Management • Interview Help 30-60-90 Plan https://t.co/NnCPLZ9J4p #projectsmart #pmot about 3 days ago

General Project Management • Re: Unconventional Tips for Project Managers https://t.co/HgJxXLA3Xl #projectsmart #pmot about 11 days ago

General Project Management • Re: PRINCE2 Providers Required https://t.co/BnhNsC0N4k #projectsmart #pmot about 15 days ago