Progress reporting is a key activity of project management. The project manager issues regular reports of progress against budget, schedule and scope. Include these people on the circulation list:
- Project Sponsor.
- Budget Holder.
- Senior Users.
- Team Members.
Keep the report brief and sum up the key points in the project. I recommend this simple format on a maximum of 2 pages:
- Report Date.
- Overall Status.
- Project Summary.
- Key Issues.
- Identified Risks.
- Tasks and Next Steps.
- Decisions Needed.
- Key Future Dates.
- Budgeted Cost.
- Spend to Date.
Anyone reading the report must be made fully aware of progress and know when their help is needed to keep the project on track.
Keeping people updated ensures they remain involved and committed. Regular communication is essential to the well-being of any project. Common failings in this area are:
- Poor communication channels.
- Lack of honest communication.
- Unwillingness to communicate bad news.
- Not asking for help when it's needed.
Regular progress reporting creates a valuable written record of a projects' life. Later you can look back and decide how to improve the running of future projects.
How to Deliver Project Status
This article recommendations how to deliver project status to management and the project team that you will hopefully find to be very effective.
How to Report Status on a Project
Very few people know how to report status on a project, even when they are expert project managers. The problem? Most don't understand the perspective of a manager who is being reported to.
Project Status Reports Everyone Can Understand
Letting people know how a project is progressing is a key responsibility of any project manager, but how do you determine which pieces of information are useful to those involved in the project.
Essential Documents to Manage Your Projects
This article gives you the number one shortcut to successfully manage your projects - it's all in your documentation.
The POST method is a great way to give clarity at the beginning of a meeting.
- Purpose: What is the purpose of the meeting?
- Objective: What are you trying to achieve in the meeting, what does success look like?
- Structure: What is the structure of the meeting we are having?
- Timing: How much time is allocated to the meeting?