Methods & Tools

A collection of essential project management skills, methods, tools and competencies for success.

Project Management

Creating a Work Breakdown Structure (WBS)

The successful implementation of any Six Sigma project depends on the ability of Six Sigma professionals such as black belts to break down a large project into smaller manageable sub-projects. This breaking down of mammoth projects into several smaller projects is technically referred to as work-breakdown structure (WBS).

Estimating Project Costs

Many techniques, books and software packages exist to help with estimating project costs. A few basic rules will also help ensure that an accurate and realistic estimate is produced.

Funding Proposal

If you are already familiar with the ubiquitous Project Brief and would like to try something new, here's an idea. Why not try writing a Funding Proposal.

How to Create a Gantt Chart Using Microsoft Excel

Since the initial introduction of Gantt charts, they have become an industry standard as a key project management tool for showing the phases, tasks and activities that are scheduled as part of a project over time. This video presentation shows a step by step guide to creating a Gantt chart using Microsoft Excel 2007.

Project Management Tools

A Gantt chart, Logic Network, PERT chart and Work Breakdown Structure are common tools used when planning a project.

Project Planning A Step by Step Guide

The key to a successful project is in the planning. Creating a project plan is the first thing you should do when undertaking any kind of project. Often project planning is ignored in favour of getting on with the work. However, many people fail to realise the value of a project plan in saving time, money and many problems.

Progress Reporting

Progress reporting is a key element of project management. Reports should be issued by the Project Manager and circulated to all stakeholders on a regular basis.

Requirements Gathering

Requirements gathering is an essential part of any project and project management. Understanding fully what a project will deliver is critical to its success. This may sound like common sense, but surprisingly it's an area that is often given far too little attention.

General Management

BOSCARD (Terms of Reference)

When looking to gain support and approval for your next project, it might be worth thinking BOSCARD. The acronym stands for background, objectives, scope, constraints, assumptions, risks and deliverables. These headings are commonly found in terms-of-reference and project initiation documents.

Delphi Technique a Step-by-Step Guide

As a project manager it is important to think about what future events may impact your project. These events may be positive or negative, so understanding them allows you to prepare, and put plans in place to deal with them. But how can you forecast the future with any degree of certainty? This is where the Delphi Technique can help.

MoSCoW Method

When managing a project it is important to establish a clear understanding of the customers' requirements and their priority. Many projects start with the barest headline list of requirements, only to find later that the customers' needs have not been properly understood. This is where the MoSCoW prioritisation method can help.

Pareto Analysis Step by Step

The Pareto principle is the idea that by doing 20% of the work you can generate 80% of the benefit of doing the whole job. Or in terms of quality improvement, a large majority of problems are produced by a few key causes. Pareto Analysis enables you to see what 20% of cases are causing 80% of the problems and where efforts should be focussed to achieve the greatest improvement.

PEST Analysis

PEST is a strategic planning tool used to evaluate the impact political, economic, social, and technological factors might have on a project. It involves an organisation considering the external environment before starting a project.

RACI Matrix

The RACI model is a straightforward tool used for identifying roles and responsibilities and avoiding confusion over those roles and responsibilities during a project. The acronym RACI stands for - responsible, accountable, consulted and informed.

SMART Goals

Once you have planned your project, turn your attention to developing several goals that will enable you to be successful. Goals should be SMART - specific, measurable, agreed upon, realistic and time-based.

SWOT Analysis

SWOT is a strategic planning tool used to evaluate the strengths, weaknesses, opportunities, and threats to a project. It involves specifying the objective of the project and identifying the internal and external factors that are favourable and unfavourable to achieving that objective.

Using Feedback as a Tool

As a project manager it is important to be able to give and receive feedback effectively. Feedback is best given on a one to one basis soon after the event that triggers its need.